Image Alt Text

Clerk & Comptroller to the Pinellas County
Board of County Commissoners

Finance Accounts Payable

 

Service Areas

Want to be a Pinellas County Vendor?

Vendor Onboarding

The Clerk of the Circuit Court and Comptroller (Clerk) Finance Department is responsible for auditing and processing all invoices and payments for the Board of County Commissioners (Board) and the Clerk of the Circuit Court and Comptroller (Clerk). 

The Finance department is responsible for establishing new vendors and maintaining existing vendor files as part of this responsibility.

During onboarding, all new vendors receive a welcome packet outlining the important details they need to know to receive payment from Pinellas County.  This packet is intended as the primary reference document to familiarize vendors with invoicing, payment processes, procedures, and policies.  

All vendors are required to register by completing the following form included in the welcome packet: 

  • Payee Onboarding Form
  • Authorized Contacts Form

These official onboarding documents are used to:

  • Set up an official vendor record
  • Manage changes to established payee records
  • Establish authorized contacts who can:
    • Make requests and perform authorizations on behalf of the vendor,
    • Make initial payment method selections and changes,
    • Receive purchasing communication; and,
    • Serve as the point of contact for various business responsibilities.
  • Determine 1099 treatment for payments made to you by Pinellas County Government; and,
  • Determine whether payment(s) are subject to Federal Withholding to collect W-9 tax reporting information.
All vendor record changes must be submitted by an authorized contact on a new Payee Onboarding Form and sent to Vendor Management:
 
 
Contact Vendor Management with questions: 727-464-3565

Invoice Processing

The Pinellas County Clerk of the Circuit Court and Comptroller (Clerk) has centralized invoice entry and payment processing within the Clerk of the Circuit Court's Finance Division, Accounts Payable Department for all construction and non-construction invoices.

All vendors providing goods and services to Pinellas County are required to submit a proper invoice or payment request as authorized by F.S. 218.70-218.80 - Local Government Prompt Payment Act.  

Requirements  

Invoices (Non-construction)

Please reference the Pinellas County Standard Terms & Conditions Goods & Services Agreement for proper invoice requirements.

Goods or services must be delivered or rendered before receipt of invoice unless they meet an exception outlined in F.S. 215.422(15) - Advance Payments or F.S. 216.181(16) - General Appropriations Advances related to advance payments.

Improper invoices will not be accepted and will be returned to the vendor for corrections.

 

Payment Requests (Construction)

Please reference the payment request requirements included on the contract solicitation.

 

Submission of Invoices

Please submit your invoices DIRECTLY to the Accounts Payable Department for expedited processing:

Invoices (Non-construction)
Payment Requests (Construction)

For security purposes, invoices must be attached.  Documents in PDF, Word, or Excel format are preferred.  Invoices in the body of the e-mail will not be accepted.  Electronic external links redirecting to download an invoice copy will not be accepted.

For questions, please contact Finance Accounts Payable at 727-464-8389

 

Payment Processing

The Clerk's payment terms are Net 45 per F.S. 218.70-218.80 - Local Prompt Payment Act.    
 
Payments are typically processed twice a week according to the verified payment method on file in accordance with the Florida State Statute.  Payment status can be reviewed once you have completed vendor portal enrollment.
 
Electronic payment methods are available and can be requested through the Payee Onboarding Form.  All electronic payment requests will be subject to a verification process. 
 
For questions, please contact Finance Accounts Payable at 727-464-8389

 

About

The vendor portal is a self-service internet tool that allows vendors to view the status of submitted proper invoices, purchase orders, agreements, and payment information. 
 
Vendor Benefits include:
  • Portal access available 24/7
  • Access all current and historical invoice and payment information
  • Reduces paperwork, emails, and phone calls
All new vendors will be enrolled in the vendor portal and receive enrollment instructions during onboarding. 
 
Designated authorized contacts will receive enrollment instructions during onboarding.  The enrollment instructions will include the following:
  • E-mail to setup multi-factor authentication login through OKTA
  • E-mail providing:
    • Vendor username and password information
    • Link to the iSupplier Portal website; and,
    • How To Resources
Please reach out to vendor management for assistance: 727-464-3565