1 August Probate Workflow System and E-mail Notification Change August 1, 2018 By ClerkWeb News Archive Probate Workflow 0 Posted: September 1, 2017 Probate Workflow System and E-mail Notification Change The Pinellas County Clerk's office is transitioning from its current Case 360 workflow system to a new web based document workflow system. The installation of the new system, which primarily affects the Probate Court Records Department, will take place on Saturday, September 2, 2017 and be available to Clerk’s and Court’s staff when normal business operations resume after the Labor Day weekend. During the initial phase of this transition, staff members will be tasked with processing previously filed documents in the old system, as well as documents in the new workflow system. Therefore, please be advised you may experience some delays in the processing of documents filed with the Clerk’s Probate Court Records department. Additionally, this change means that attorneys and their staff who currently receive e-mail notifications generated by the Case 360 program will no longer receive those notifications. Electronic notifications will now be generated from the Odyssey case management system. All attorneys who wish to receive electronic notification of Letters issued or Orders signed in their Probate cases are asked to e-file a Designation of Email Address(es), per Rule of Judicial Administration 2.516 (b)(1)(A). Even attorneys who are currently receiving notifications through Case 360 should provide a Designation of Email Address(es), as adding the email addresses into the Odyssey system is a manual process for the Clerk. Going forward, any changes to the attorney’s email addresses should be reflected in a new Designation of Email Address(es). We apologize for any inconvenience this may cause and thank you for your patience. If you have any questions, please contact the Clerk’s Probate Court Records department at (727) 464-3321 or Probate@mypinellasclerk.org. Related Articles New Look and Functionality for Clerk’s Online Copy Request and Payment System The Clerk’s online copy request and payment system was recently replaced with an enhanced tracking and response system offered through GovQA. The new site is a one-stop shop for submitting citizen inquiries, copy requests, public records requests, and making payments for family mediation, outstanding civil case fees, and probate guardian fees. Clerk Alert: Probate to Electronically Notify Attorneys of Claims Filed Effective Monday, April 6, 2020, the Clerk may electronically notify the Personal Representative’s attorney of a claim filed in an Estate due to a revision in Florida Rule of Probate Procedure 5.490. This will allow for a more immediate notice of such a claim. Probate Will Begin Emailing Orders, Other Documents to Attorneys The Probate department has heard your requests and effective March 20, 2017, will begin sending documents to attorneys of record via email. E-Filing Portal Undergoing System Maintenance Friday, April 28th The Florida Courts E-Filing Portal, www.myflcourtaccess.com, will be unavailable on Friday, April 28th, 2017 beginning at 9:00 p.m. Eastern Time Zone for system maintenance. E-Filing Portal Undergoing System Maintenance Saturday, June 24th The Florida Courts E-Filing Portal, www.myflcourtaccess.com, will be unavailable on Saturday, June 24th, 2017 beginning at 8:00 a.m. Eastern Time Zone for system maintenance. E-Filing Portal Undergoing System Maintenance Friday, July 28th The Florida Courts E-Filing Portal, www.myflcourtaccess.com, will be unavailable on Friday, July 28th, 2017 beginning at 9:00 p.m. Eastern Time Zone for system maintenance. Comments are closed.